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Letterhead Design & Printing
Print your personalised letterheads
With the right letterheads you always make a good impression on recipients of your private or business correspondence. At Print & Graphics you can have your individual letterheads printed with your logo or corporate design elements for use in business mail, company announcements or invoice templates; you can order from 1 up to 500,000 pieces, which makes the service suitable both for single-use and for resellers who need larger runs.
Your choice of paper and finishing directly affects how your brand is perceived: high paper and print quality enhances perceived value, while incorrect file setup or colour mismatches can lead to costly reprints. Always check proofs and export files in the recommended formats to ensure your layout, margins and colour profiles reproduce exactly as you intend.
Popular Letterhead variants
Letterheads are commonly produced in standard DIN A5 (148 x 210 mm) and DIN A4 (210 x 297 mm) sizes in portrait or landscape so that your documents fit standard envelopes and filing systems; you can also request special formats if you want something distinctive. Standard DIN formats ensure predictable handling and mailing, while special formats help your correspondence stand out.
You can select from premium papers (100 gsm chamois, 115 gsm high white, ribbed or linen 120–130 gsm) or practical offset papers available in 80, 90, 100, 120 and 170 gsm; the 80 gsm premium white recycled option carries the Blue Angel and FSC certification, and grass paper provides a tactile, natural finish. Note that very heavy stocks may not run through your office printer, whereas offset papers are designed to be copier- and printer-friendly for further processing.
For refined effects you can choose blind embossing, hot foil or hot foil relief in colours such as gold, silver, bronze, copper, red and blue; printing options include black, CMYK, Pantone and metallic gold/silver. Pantone matching guarantees consistent brand colour, and the digital gold/silver option enables metallic effects even on small runs, while traditional offset remains ideal for very large quantities. At Print & Graphics you can also order matching envelopes, compliment slips or stamps to create a cohesive stationery system.
Letterhead Design & Printing
Print your personalised letterheads
With the right letterheads you always make a good impression on recipients, whether for private correspondence or business use. At Print & Graphics you can have your individual letterheads printed with your logo and corporate design elements for use on invoices, exposés, company announcements or everyday business mail; production is possible from 1 piece onward and scales up to 500,000 pieces, so you can order a single proof or a full run for resale.
Choose paper and finishes to match how you want people to perceive your brand: premium chamois or high‑white stock gives an elegant feel, while offset papers are practical and cost‑effective for large quantities and can be run through common printers and copiers. Be aware that some textured or heavy papers and certain refinements (embossing, hot foil) can cause issues in standard office printers or complicate folding and machine processing, so check compatibility if you plan to print addresses or run mailing operations in‑house.
Popular Letterhead variants
Letterheads are most commonly printed in standard DIN sizes, especially DIN A4 (210 × 297 mm) and DIN A5 (148 × 210 mm), in portrait or landscape to fit standard envelopes and filing systems. You can also choose special formats if you want a distinctive look; the most used paper weights for letterheads range from 80 gsm to 170 gsm, with ribbed or linen stocks (120–130 gsm) for tactile impact.
Offset papers (80–170 gsm) offer excellent value and compatibility with office equipment, while premium papers such as 100 gsm chamois or 115 gsm high‑white deliver a more luxurious appearance. If sustainability matters to you, options like the 80 gsm premium white recycled paper with the Blue Angel label and FSC certification, or grass paper with a natural textured surface, provide environmentally friendly choices.
Colour and finish options expand the variants further: black, CMYK and special colours like Pantone are available, and you can add metallic effects in gold or silver either via traditional offset or via Gold/Silver Digital using metallic toner, which lets you get metallic highlights even on small runs; two‑sided printing and combinations of Pantone with CMYK or metallic inks are also supported to match your corporate colours exactly.
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You often pair letterheads with matching envelopes, compliment slips and business stamps to create a consistent corporate look. At Print & Graphics you can order these together so your stationery matches exactly and saves you time in procurement.
Many buyers also check related printing products and promo items — for example brochures, flyers and branded merchandise that carry the same logo and colour scheme. If you want a unified presentation at meetings or mailings, these add-ons are the quickest way to extend your corporate design.
Paper samples and small-run test prints are frequently viewed before committing to large quantities. Order a proof or sample so you can check colour, tactile feel and how finishes like embossing or metallic inks reproduce on your chosen stock.
Watch out for technical pitfalls that can affect production and post-print use: very heavy weights or thick embossing can cause mailroom jams, and certain coatings or metallic inks may not be compatible with high-speed copiers. If you plan automated processing or in-house printing of addresses, choose offset papers in appropriate grammage to avoid feed problems.
Customers interested in luxury finishes review options like blind embossing, hot foil in gold or silver, and Gold/Silver Digital for short runs. These finishes create a high-end impression — they also increase cost and may require special handling, so confirm proofs and production timelines with Print & Graphics before ordering large batches.
If sustainability matters to you, look at recycled or alternative papers such as the 80 gsm premium white recycled (Blue Angel, FSC) or grass paper. These options reduce environmental impact while still supporting professional print results.
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Related products
You often pair your letterheads with matching envelopes, compliment slips, business cards and presentation folders to create a cohesive brand package. At Print & Graphics these add-ons are available in the same paper types and finishes so your stationery maintains a consistent, professional look across every touchpoint.
Many customers also explore promotional items and bulk printing options — from small digital runs to large offset orders. Be aware that choosing specialty finishes like hot foil or embossing enhances perceived value, while selecting the wrong paper weight can cause issues when folding or feeding through office printers.
Customer preferences
You will frequently see customers opt for standard DIN A4 portrait on premium 115 gsm or high-white papers for formal correspondence, or 80–120 gsm offset for mailings and in-house printing. If your brand uses fixed corporate colours, selecting Pantone or special colours is the best way to ensure a true 1:1 colour match.
Customers balancing budget and presentation often choose subtle refinements — blind embossing, gold/silver digital ink, or linen textures — to convey quality without excessive cost. Be mindful that heavy gloss coatings or very thick stocks can interfere with handwriting, scanning or copier feeds, which matters if you print addresses in-house.
For practical next steps you should request sample sheets or order a small test run so you can check tactile feel, colour fidelity and print behaviour; testing before a large run prevents costly reprints and helps you confirm the ideal combination of paper, weight and finish with Print & Graphics.
Create letterheads in the standard formats DIN A5 and DIN A4
Your letterheads are produced in the standard formats DIN A5 (148 x 210 mm) and DIN A4 (210 x 297 mm), available in portrait or landscape. These standard sizes ensure your design is perfect for sending in standard envelopes and for consistent presentation across correspondence.
You can file DIN formats directly into ring binders and classic folders, which makes archiving and distribution simple when you handle invoices, exposés or company announcements. If you need a different look, you can also choose special formats that deviate from the DIN standards and are tailored to your specification.
If you prefer standard production, DIN A4 and DIN A5 stationery are printed directly. Production runs are flexible—your order can start at a single piece and scale up to very large quantities, so you can order exactly the volume you need.
Be careful with bleed, margins and fold marks: if your artwork lacks proper bleed or safe margins, important elements can be trimmed or misaligned during finishing. Provide print-ready files following the recommended templates to avoid trimming issues and to ensure your letterhead looks exactly as you designed it.
Our paper types for your letterheads
You choose letterheads to communicate professionalism; selecting the right paper types shapes how your correspondence looks, feels and performs. Below is a clear breakdown so you can match function, finish and printability to your needs.
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Premium chamois — 100 gsm |
You get an elegant, slightly warm cream tone that enhances logos and signatures. Positive: excellent for formal letters and invitations. Important: low bulk so easy to fold and file; test heavy embossing first. |
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High white — 115 gsm |
Offers very high whiteness for sharp CMYK and black prints. Positive: colors appear more vibrant and text reads with greater contrast. Warning: heavier ink coverage can show through on very thin sheets. |
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Ribbed & Linen finishes — 120–130 gsm |
Provides a pronounced tactile structure that conveys craftsmanship. Positive: ideal when you want a premium tactile identity. Warning: textured surfaces can affect fine-detail printing and require test prints. |
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Offset & Recycled papers — 80–170 gsm |
Very practical and economical at scale; compatible with copiers and common office printers. Positive: wide weight range gives you flexibility (from lightweight 80 gsm to sturdy 170 gsm). Important: choose 170 gsm only if you accept reduced foldability and verify printer compatibility. Eco: 80 gsm premium white recycled carries the Blue Angel and FSC certification. |
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Grass paper — natural textured |
Distinctive, eco-forward look and tactile surface ideal for sustainable branding. Positive: natural tone reinforces green credentials. Warning: rough texture can limit fine-line reproduction and may require adapted ink settings. |
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Printability: if you plan to run addresses or invoices on office printers, prioritize offset weights (80–120 gsm).
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Finish: choose ribbed or linen to emphasize craftsmanship; choose premium chamois or high white for formal communications.
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Refinements: embossing and hot foil add prestige but always test on your chosen weight — Warning: some finishes can crack or flatten on low-gsm papers.
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Colour consistency: if you require exact corporate colours, use Pantone or spot colours rather than relying solely on CMYK.
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Sustainability: choose recycled or grass paper to signal environmental responsibility; check certifications for verification.
Any sample proofs from Print & Graphics help you confirm tactile feel, print fidelity and post-print processing before placing large orders.
Refine your letterheads
Standard or special colours - what should it be?
When choosing colour for your letterhead you can opt for black, CMYK, Pantone or metallic inks (gold and silver). Use Pantone when you need an exact brand match — it prevents colour fluctuations and guarantees a 1:1 match to your corporate colours. Use CMYK for photos and rich graphics because it reproduces gradations and depth best; however, CMYK can show visible colour variations on flat areas compared with special inks. A simple black print on 170 gsm offset often reads as particularly elegant when combined with metallic accents.
You can mix systems (black/CMYK with Pantone or gold/silver) and print both sides, but you must proof on the final paper and finish because paper type and finish change how inks look. If you want metallic effects on small runs, choose Gold/Silver Digital — it uses metallic toner to deliver reflective, gradated metallics comparable to offset; for larger runs traditional offset metallics give maximum consistency. Print & Graphics supports both processes so you can pick the workflow that fits your quantities and quality requirements.
Create letterheads in the standard formats DIN A5 and DIN A4
Size specifications
Your letterheads are available in the standard DIN formats: DIN A5 (148 x 210 mm) and DIN A4 (210 x 297 mm), in portrait or landscape. These sizes make your stationery ready for standard envelopes and easy to file in ring binders or classic folders, so your documents present consistently and professionally.
When preparing files, include a bleed of 3 mm and keep important text and logos inside a safe margin of at least 5 mm from the trim edge; otherwise design elements risk being cut off. If you choose a special format instead of A4/A5, Print & Graphics will tailor it specifically for you, but the same safety and bleed rules apply.
Layout options
You can place logos, headers and contact blocks in multiple positions — top-left, centered, or as a footer — depending on your corporate identity. Choose single- or double-sided printing, and consider finishes like embossing or hot foil to add a premium touch; hot foil and embossing significantly elevate perceived quality but may affect how fine details reproduce.
For colour consistency, use Pantone for brand colours or CMYK for photographic elements; supply vector logos and files at 300 dpi for images, and embed fonts or convert to outlines to avoid font issues. Metallic options (gold/silver) are available in offset and digital processes — the digital option allows metallic effects on small runs while offset gives classic metallic coverage.
Print & Graphics’ configurator lets you order from single pieces up to large runs and even multiple versions (you can select several pages/variants in one order), so you can test different layouts and finishes before committing to large quantities; you can order as few as 1 piece or scale up to hundreds of thousands, depending on your needs.
FAQ
Q: What sizes and orientations are available for letterheads?
A: Letterheads are available in standard DIN A4 (210 x 297 mm) and DIN A5 (148 x 210 mm) formats, in both portrait and landscape. These sizes fit standard envelopes and common filing systems such as ring binders and folders. Special formats can also be produced on request and will be tailored to your specifications.
Q: Which paper types and weights can I choose for letterheads?
A: Options include premium papers (100 gsm chamois for a cream shade, 115 gsm high white for very bright white) and textured stocks like ribbed and linen (120–130 gsm). Offset papers are available in 80, 90, 100, 120 and 170 gsm and are cost-effective for large runs and suitable for further processing in office printers/copiers. Green options include 80 gsm premium white recycled paper with the Blue Angel ecolabel and FSC certification, and grass paper with a natural-coloured textured surface.
Q: What quantity ranges can I order?
A: You can order from a single piece up to 500,000 copies. DIN A4 and A5 sizes are printed directly; special formats are produced to order and larger runs can be bundled. High paper and print quality makes large quantities suitable for resellers who want to sell their own stationery.
Q: What print colours and processes are available?
A: Printing is available in black, CMYK, spot colours such as Pantone, and metallics like gold and silver. CMYK is ideal for photos and complex graphics; Pantone ensures consistent corporate colours. You can print on both sides and combine black or CMYK with Pantone, gold or silver on front and back. A simple black print on 170 gsm offset paper pairs especially well with gold or silver accents.
Q: Can I print gold or silver metallic effects, and how are they produced?
A: Two methods are offered: classical offset metallic printing and digital metallic printing. The digital option (Gold Digital/Silver Digital) uses metallic toner with special pigments to produce reflective metallic effects, including gradations, and is suitable for small runs. With the digital option you can enhance four-colour printing with gold and silver simultaneously.
Q: What finishing options are available to refine letterheads?
A: Refinements include blind embossing for initials or logos and hot foil or hot foil relief embossing to add metallic highlights. Foil colours include gold, silver, bronze, copper, red and blue. These techniques add tactile and visual emphasis and can be combined with other print options for a premium look.
Q: How are letterheads shipped and can I order matching items or multiple versions?
A: Letterheads are packed in grey cartons; as a guideline, about 800 sheets of 80 gsm fit in one grey carton, and up to four grey cartons are shipped inside an outer carton. Matching products such as envelopes, compliment slips and stamps are available from Print & Graphics. You can design stationery yourself and order multiple versions—select “2” for “Versions” in the configurator to order up to 10 different pages. Fold marks and foldability depend on paper weight and chosen refinements.
Our paper types for your letterheads
When you select your letterheads at Print & Graphics, you choose between a range of paper families that affect feel, print results and post-processing. You will find options optimized for everyday office use, high-end presentation and environmentally conscious communication; each option influences how your brand reads on paper.
- Premium papers — chamois, high-white, ribbed and linen for an elegant finish
- Offset papers — practical, cost-effective and printer-friendly
- Recycled papers — certified, natural tones and reduced environmental impact
- Grass paper — tactile, natural-colored and visually distinctive
- Special finishes — embossing, hot foil (gold/silver) and heavier grammages
Paper quality
You should match paper weight to the purpose of your stationery: lighter weights (80–100 gsm) are ideal for regular correspondence and automated processing, while heavier stocks (120–170 gsm) deliver a premium hand-feel for presentations and official documents. Be aware that very thick stocks can cause jams or feed issues in some desktop printers — mark this as a danger when you plan in-house printing.
Your choice of surface (smooth, ribbed, linen) directly affects ink behavior and tactile perception; smooth high-white paper gives the sharpest print reproduction, while textured options offer a distinctive tactile identity. If you plan metallic or Pantone accents, opt for stocks that are specified as compatible with those processes to secure consistent, high-impact results.
Sustainable options
If sustainability matters to your communication, choose recycled and certified materials: the 80 gsm recycled paper with the Blue Angel label and FSC certification reduces environmental impact while remaining suitable for offset and digital printing. These papers often show a warmer tone and slightly lower brightness, which can be a positive element for a natural, authentic look.
Grass paper and other natural-fiber options deliver a strong visual statement and lower resource demand; however, you should test run these materials because the texture can affect fine-line reproduction and machine handling — treat this as a potential danger for very detailed artwork.
For additional guidance on certifications, post-consumer content and end-of-life disposal, pay attention to the label claims and request samples so you can verify print performance and appearance before committing to large quantities.
| Premium papers | 100 gsm chamois, 115 gsm high-white and 120–130 gsm ribbed/linen — best for formal documents and brand presentation; positive tactile impression, may be less suitable for high-volume mailing. |
| Offset papers | Available in 80, 90, 100, 120 and 170 gsm — highly compatible with copiers and printers; important for automated processing and cost-efficiency. |
| Recycled papers | 80 gsm premium white recycled with Blue Angel and FSC options — eco-positive credentials, slightly warmer tone, suitable for most printing processes. |
| Grass paper | Natural-colored, textured surface for a distinctive look — positive brand signal for sustainability, but test for fine-detail printing and machine handling. |
| Finishes & compatibility | Embossing, blind embossing, hot foil (gold, silver, bronze, copper, red, blue) and digital metallic options — choose compatible grammage; heavy finishes can affect folding and machine feeding (danger if not tested). |
Assume that you order samples and run a short test print to confirm feel, color match and machine compatibility before any large print run.
Refine your letterheads
Design elements
You can lift your stationery beyond basics with embossing, hot foil and selective finishes — choose blind embossing for subtle texture or hot foil in gold, silver or coloured foils to create a luxury focal point. Consider how a foil or relief embossing interacts with your logo and layout so the embellishment enhances, rather than overwhelms, the composition. At Print & Graphics you can select finishes that suit both small runs and large volumes.
Be pragmatic about heavy decoration: deep embossing, thick varnishes or raised foil can look stunning but may interfere with folding, automated mailing, scanning or copying. If you expect recipients to scan or feed letters through office machines, test samples on the intended paper and printer before ordering a full run.
Text and typography
Choose fonts and sizes that prioritise legibility and hierarchy: use a clear serif or sans‑serif for body copy at around 10–12 pt, reserve bolder weights for names and headings, and keep contact details slightly smaller but readable. Avoid ultra‑thin or highly ornamental fonts for imperative information because they can become unreadable at small sizes or when printed with metallic inks.
Decide how colour will affect readability and brand fidelity. CMYK is great for full‑colour artwork, while Pantone or spot colours provide exact brand matches. If you plan to use metallic inks or foils, test text reproduction carefully: metallics can reduce contrast and may not render fine details reliably.
Set your layout with adequate margins, line spacing and safe areas so text never falls into the bleed or embossing zones; as a rule, keep at least a 5 mm inner margin and leave decorative finishes away from critical text. Also test how your chosen paper weight and finish print on common office copiers if recipients will reuse or scan documents, since heavy stock and deep finishes can prevent clean feeding and scanning.
Standard or special colours - what should it be?
Colour options
When you choose colours for your letterhead, decide between CMYK for rich, photographic prints and Pantone (spot) colours for exact colour matching. If your brand uses a specific corporate colour, you should use a spot colour so the hue is reproduced 1:1 across print runs and materials.
You can also opt for metallic inks like gold or silver to add a premium feel; they stand out for invitations, certificates, or high-end offers. Be aware that metallics and spot inks can affect turnaround time and unit cost, so weigh the visual impact against your budget.
Printing technics
Offset printing gives you consistent colour across large runs and is well suited for spot colours and metallics, while digital printing offers flexibility and lower setup costs for small quantities. If you need short runs or variable data, digital printing with metallic toner makes gold and silver effects possible even at low volumes.
CMYK is the standard for full-colour images, but it can show slight variations between presses and papers; if exact brand reproduction matters, choose Pantone spot inks. For tactile emphasis, finishes like foil stamping or embossing combined with metallic inks create a memorable impression.
Consider production trade-offs: offset delivers lower unit cost at scale and very stable spot colours, whereas digital offers speed and economical small runs — and with modern metallic toners you can achieve reflective effects without the minimums of traditional methods.
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